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Get to know AFFLINK by hearing what the movers and shakers of the supply chain industry have to say about our team.
2018
The Art of the Bid

Facility managers and large contract cleaners often take bids, or request for proposals (RFPs), from suppliers and distributors for purchasing supplies. While some facility managers/contractors are very familiar with the process, others are not, and mistakes can happen. This makes the process much more cumbersome and in worst case scenarios, skews the bidding results, which can prove costly.

Here are 10 tips to help facility managers/ contractors avoid such a situation.

1. Allow plenty of time to prepare RFPs. The more thorough and concise they are, the easier they will be for suppliers/ distributors to work with.

2. Make a list of up to 10 potential partner/distributors.

3. In the case that RFPs are complicated or involve larger facilities, it is often a good idea to have a pre-bid meeting with all suppliers/distributors.

4. If a site visit or walk-through is required, provide two dates when these will be conducted.

5. Make sure supplier/distributor proposals are signed by an officer of the company.

6. In the RFP, be sure to offer suppliers/ distributors the ability to showcase any additional cost-saving alternatives that go beyond the price of the product or service. Often, these companies have found a process or labor solutions within other facilities that can be replicated — issues that may initially seem out of scope or aren’t currently being considered.

 7. Ensure the RFPs state who is to receive the proposals and when they are due.

8. Give suppliers/distributors enough time to complete their proposals. Usually, two to four weeks is sufficient. If the deadline is extended for one supplier/distributor, it must be done for all.

9. Verify that all suppliers/distributors receive identical RFPs. If any changes are made during the bidding process, those updates must be delivered to all vendors.

10. Once all proposals are received, take time to evaluate them. To narrow the field, weed out those that do not provide all the necessary information and be wary of low bidders. Very often they simply did not understand the requirements. 

Michael Wilson is vice-president of marketing for AFFLINK, a leading sales, and marketing organization for the facility management, healthcare, education, industrial and hospitality industries. He can be reached at wmwilson@afflink.com.

                                                                                                                                                     

 

Worker Safety
Many jan/san distributors are busier today than they have been in years. However, with more people and more activity, worker safety is more important today than ever before. Because of this, AFFLINK, a sales and marketing organization with more than 300 members throughout the U.S., offers the following advice on how to promote worker safety at distribution locations:

1. Model the expected behavior. If workers have been instructed to perform a specific task in a certain way, administrators must do the same.

2. Get workers involved in safety. All safety meetings, events, and programs should be attended by those we want most to keep safe: warehouse workers.

3. Practice procedures. The best ways to teach safety procedures is to show them and then have workers practice them. Further, this is not a one-time event. Safety training should be on-going.

4. Encourage active communication. If workers see a potentially dangerous situation or task being performed, they must be encouraged to report this to administrators. Many do not, and this is when injuries happen.

5. Teamwork. There is safety in numbers. When workers are taught how to perform tasks safely, they encourage each other to do so.

6. Keep everything documented. All safety training and procedures should be documented. It should include the date safety training was provided to workers and those workers present for the training. 

7. Stay up-to-date. View safety training as a journey. It is always evolving with new ways to help prevent workplace injuries.

8. Cleanliness. A clean warehouse is invariably a safer warehouse. Cleanliness has a positive impact on workers. It encourages them to perform their tasks safely.

9. Avoid shortcuts. Safety training requires that tasks be performed the right way every time. It's when workers take shortcuts that injuries can happen.

10. Pride. There is a reason we see signs at construction sites indicating there have been no injuries in so many days. Placing signs like this in warehouses encourages workers to think safety and keep the momentum going.
2017
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March 20, 2017 - More Inmates/Less Money: Ways to Make Ends Meet
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March 15, 2017 - The Eight Question Procurement Cost Audit
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February 27, 2017 - Three Hidden Procurement Costs To Be Aware Of
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February 21, 2017 - Balancing Act 
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January 17, 2017 - Design Your Building With Cleaning in Mind
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2016
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December 28, 2016 - What You Don't See Can Hurt You 
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December 21, 2016 - Implementing New Products Into Hotel Green Programs 
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December 14, 2016 - What to do When a Supplier Slips Up
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December 2, 2016 - Inventory Issues: Streamlining the Indirect Supply Chain
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October 4, 2016 - Will Millennials Breaks the Distributor Cord? 
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August 26, 2016 - AFFLINK: The Supply Chain Optimizer
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August 23, 2016 - How Distributors Can Tap Into Secret Cost Savings
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August 2016 - Using a Cleaning Consultant to Purchase Cleaning Supplies
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June 2, 2016 - Understanding The Indirect Supply Chain: Take The Opportunity To Maximize All of Your Purchases
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Summer 2016 - Like No Other: AFFLINK Focuses on Providing the Best Solutions to It's End-Users 
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May 19, 2016 - AFFLINK Honored With MedAsset's Supply Chain Platinum Supplier Award
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April 14, 2016 - 19 Inventory Management Experts Reveal the Single Most Effective Strategy Companies Can Use to Reduce Inventory Costs
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February 1, 2016 - Value Focused Distributors: Get the Most Out of Your Distributor Relationships 
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February 8, 2016 - How to Make E-Commerce Sites Checkout Friendly 
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February 16, 2016 - Supply Cost Comparisons Can Lead to Supply Cost Reductions 
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Spring 2016 - What's Missing From Your 2016 Supply Chain Plan?
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February 29, 2016 - When it Comes to Cleaning Solutions: Are You Getting the Most Bang for the Buck?
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January 27, 2016 - How to Make E-Commerce Sites Checkout Friendly
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January 21, 2016 - Everything You Need to Know About Cleaning Chemical Abuse in Hospitals 
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2015
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November 16, 2015 - Finding Savings in Your Supply Closet
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Summer 2015 - 7 Experts Discuss How to Improve the Decision Making Process
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May 18, 2015- Elevate Your Effectiveness: Shelf Life Considerations
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January 8, 2015 - Workloading to Lower Cleaning Costs
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2014
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July 7, 2014 - Afflink, Business Realationships and Sustainable Procurement
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June 4, 2014 - Quiz: Do You Know These Jansan and Supply Chain Buzzwords? 
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Summer 2014 - Green is Global: Creating Sustainable Packaging is an Important Green Operating Practice For Companies Worldwide
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June 12, 2014 - Supply Chain Issues of the 21st Century
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June 17, 2014 - Sustainable Procurement Trends: Everything You Need to Know
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April 21, 2014 - Changing Role of Facility Maintenance Distributors Can Prove to be a Plus
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April 18, 2014 - Can Walmart's Supplier Sustainability Index Translate to the Industrial Segment? 
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March 12, 2014 - Turning the A/R Process into a Customer Loyalty Program
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February 1, 2014 - Fewer Characters, But a Bigger Role to Play
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Press Room

Media Contact

michael-wilson-leadership
Michael Wilson
VP of Marketing & Communications
wmwilson@afflink.com
205.344.4185