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Your office infrastructure and how it is maintained says a lot about your company. When patron and prospect clients walk in, they form a lasting impression of your company culture, professionalism, and service quality -- all with a simple glance. From the fragrance of your office, to the cleanliness of your restrooms, your office appliances, the quality of your office supplies, and even the coffee you brew. 

All of these things create your company character in the eyes of both your clients and employees. So how do you recreate your office space to impress your clients and build a strong company character without going broke?

Implementing quality supply chain solutions and strengthening your facilities management, you can get the items you need to have an updated office. Here are three ways you can spruce up your office without denting the company budget.

1. Replacing Old Products

Look around your office and make a list of dated items that have depreciated in value, and could easily be replaced.

Older pieces of equipment tend to be bulkier in size, require more energy to function, and, as in the case of office printers, contribute low production. A careful cost-benefit analysis will show you that most of these items are actually costing you more as with every use. Replacing these items with energy-efficient, sustainable and high productivity yielding products is a good investment. You will save money in the long run, all while increasing your efficiency and productivity.

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Aside from office equipment and other office items, you should also look into replacing dated facility maintenance supplies you have been using. Facility maintenance products that sit in a supply closet for several years will not offer the same effective cleaning as newer products. In addition, the chemicals in these solutions may have less harmful alternatives now available. You can also look into green cleaning supplies. Green cleaning supplies not only decrease the exposure of your employees to potentially hazardous materials, but also bolster the image of your company.

2. Replacing Stand-Alone Products

Some products you have in your office may only have one use, such as a fax machine or copier. Optimized supply chain solutions call for multi-use items and equipment that save space, energy, and produce bigger volume output with higher quality results. There are plenty of high-quality multi-use items available in the market to suit your office needs. Take for instance, four in one laser printers with fax, copy, and scan features.

3. Ordering in Bulk

With the new items, equipment, and supplies you are planning to purchase as you look into implementing optimized supply chain solutions to spruce up your office, do not forget to save where it matters most. Save on the day to day supplies necessary for your operations by purchasing in bulk. Look for convenient supply chain solutions that offer multiple options, at the best value without sacrificing the quality of the items you need.

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Industry and business leaders usually acquire their supply needs through Group Purchasing Organizations partnered with multiple suppliers and distributors. Purchasing supplies through GPOs for your bulk needs saves you time and money, and gets your supplies delivered reliably every time. GPOs such as AFFLIN K also offer supply chain consulting with product experts, getting you the most out of your buck and avoiding waste. 

Proactive Facilities Management Can Increase Operations With Quality Products

Sprucing up your office is one of the best ways to improve your company perception, all while increasing efficiency and productivity, as well as boosting office morale. Your current and prospective clients see just how much you value your own company, and they will reflect that value on their service purchasing decisions. At the same time, your employees will be delighted to go to work knowing you got rid of that slow printer, jamming paper every five seconds.

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About Michael Wilson

Michael Wilson is AFFLINK'S Vice President of Marketing and Communications. He has been with the organization since 2005 and provides strategic leadership for the entire supply chain team. In his free time, Michael enjoys working with the Wounded Warrior Project, fishing, and improving his cooking skills.

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